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Trip Budget & Costs

Rooutie has a built-in cost management system for tracking trip expenses, setting client pricing, and managing agent commissions — all within the trip editor.

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Adding Costs to Steps

Any step in your itinerary can have one or more costs attached to it:
  1. Click the three dots (⋯) on any step.
  2. Select Add Cost from the Quick Actions.
  3. Enter the cost details:
    • Amount — the cost value.
    • Currency — select from supported currencies.
    • Category — e.g., Accommodation, Activity, Transport, Food, Other.
    • Notes — optional description.
Costs appear on the step card and are rolled up into the trip total.

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Trip Cost Overview

The Cost quick action button in the Trip Menu opens a full trip budget overview:

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For Agents / Publishers

The cost overview shows a detailed breakdown including:
  • Total Cost — sum of all step costs.
  • By Category — costs grouped by type (Accommodation, Transport, Activities, etc.).
  • By Day — daily spending breakdown.
  • Supplier Commissions — attach a supplier and commission rate to any cost. The commission is automatically calculated and shown separately.
  • Agent Markup — apply a markup percentage on top of net costs to arrive at the client display price.
  • Client Price — the price shown to the client (net cost + markup).
  • Payment Categories — tag costs by payment method or payment phase.
  • Due Dates — set when each cost is due for payment tracking.

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For Clients / Viewers

Clients see a simplified view of the total trip price as set by the agent. Individual cost breakdowns and commissions are not visible to clients unless the agent chooses to share them.

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Selling Trips

To sell a trip to clients:
  1. Set up your trip costs using the budget tool.
  2. Apply your markup to arrive at the selling price.
  3. Go to Trips in your business account → set a price for the trip.
  4. Connect Stripe (see Payments) to receive payments.
  5. Clients can purchase the trip directly from the public trip page.

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Supplier Management

Attach costs to named suppliers for commission tracking:
  • Go to your business account → Suppliers to create supplier profiles with default commission types (fixed fee or percentage).
  • When adding a cost to a step, select the supplier and the commission is auto-calculated.
  • The cost overview shows your net cost (after commission) and gross cost separately.
See Suppliers for more on managing your supplier list.